PRJ5105 Project Integration and Change Management Report 3 Sample

PRJ5105 Project Integration and Change Management. Ass 3

Management – Report

Assessment 3 Detail

This task will give students an opportunity to practice the subject topics in a real project environment and demonstrate their competencies in using integration management methods. This assessment requires students to analyse a real-life project (either ongoing or completed) to develop and write the Project Plans for Integration Management, Change Management and Configuration Management tailored to the selected real-life project. Student can select project in their field of interest, but project must be aligned with the discipline of project management. This assessment also requires student present their plan using a presentation file (max. 10 mins with no restriction on word count or number of slides in the PowerPoint file). For this purpose, student will need to create Power point presentation slides and use them during “live” delivery. The components of the assessment (word file and PowerPoint file) must be submitted in Canvas using assignment submission link for final marking as per due date specified in Canvas. Word file and PowerPoint file needs to be separately submitted in Canvas in Assessment 3 and Assessment 4 sections separately. Following resources may assist student in selecting a real-life project but the students could select any other real life case study project suiting their preference:

• Projects within the Transport Program for UNSW:
https://www.transport.nsw.gov.au/projects

• City of Sydney, projects within the Changing urban precincts program:
https://www.cityofsydney.nsw.gov.au/building-new-infrastructure

• Kerzner, H 2017, Project management case studies,6th edn, John Wiley & Sons,Hoboken, New Jersey.

Brief Description of The Chosen Project 

The real-life project selected for this study is “2 new parks in Rosebery”. The construction project has started in March 2023 and is expected to be completed in late 2023, The total cost of the project is estimated to be $30 million. The aim of the project is to build a space which will offer an important green space for growing community to come and relax and enjoy here. In order to make Green Square an excellent spot to live as well as play, city of Sydney is building a new park and a smaller connection park in north Rosebery. This initiative is part of the efforts to construct new parks, update existing ones, and collaborate with developers to create over 21 hectares of 40 parks and playgrounds in the Green Square region. The new parks are built on the site of James Stedman Henderson Ltd's old Sweetacres plant, which opened in 1918 on Rothschild Avenue in Rosebery. Crewe Place, Confectioners Way, as well as Rosebery Avenue form the larger park. Rosebery Avenue, Steadman Street, along with Confectioners Way are all connected by this little park. In March 2021, the company asked for the people' s input on the design and titles of the new parks. 

Solution

Integration Management 

The Integration Management Plan details the strategies and procedures for efficiently integrating and aligning all project activities associated with the construction of the Green Link Park and the wider Rosebery park. As per the MBA Assignment Help, This strategy ensures that project objectives are completed, business case goals are realised, and problems are handled while upholding the highest quality and stakeholder satisfaction standards. 

Project objectives 

The objectives of the project is to establish two dynamic parks in Rosebery's Green Square area: Green Link Park and a bigger park. These parks seek to improve communal life by providing recreational places, encouraging inclusion, and promoting outdoor activities. The initiative aims to offer well-maintained, accessible, and ecologically friendly parks for people of all ages via deliberate design and integration. The project's emphasis is on providing high-quality facilities, increasing community involvement, and meeting stakeholder expectations while staying within budget and schedule restrictions.

Business case 

Aligning with community needs and urban development objectives, the economic case for the project entails repurposing the old Sweetacres plant property in Rosebery into Green Link Park and a bigger park. The parks will improve the quality of life for locals while also increasing the value of homes in the vicinity. Families and tourists alike will be attracted to the area's burgeoning leisure and green space offerings. This expenditure not only encourages a more healthful way of living, but also fits in with ongoing environmental initiatives. The project's justification is strengthened by the fact that it will have beneficial effects on the economy, society, and the environment.

Constraints, Challenges, and Requirements 

Constraints 

• Time Constraints- The project is working under severe deadlines due to the continuing development of Green Link Park. Meeting project milestones requires careful scheduling of building, landscaping, and other operations.

• Budget Constraints- Constraints The total budget for the project covers its design, building, landscaping, amenity installation, and infrastructure costs. Finding a happy medium between meeting quality expectations and remaining within financial constraints is essential (Stanitsas et al., 2021).
 

Figure 1: project constraints
(Source: Lucidchart, 2021)

Challenges

• Stakeholder Expectations- Participants in the initiative range from citizens to government officials to representatives of environmental groups to members of the Aboriginal and Torres Strait Islander communities. It might be difficult to manage and incorporate their opinions, suggestions, and demands.

• Environmental Compliance- The project must follow all applicable environmental laws and sustainability guidelines. Potential repercussions on the surrounding ecology must be managed, and native flora and animals must be disrupted as little as possible (Eby, 2022).

• Community Engagement- Due to varying perspectives and goals, it may be difficult to successfully include the local community in the park design process and incorporate their input.
 

Figure 2: Project Management Challenges
(Source: Hector, 2022)

Requirements

• Accessibility- Parks must be built to be accessible to people of all ages and abilities, therefore ramps, trails, and facilities must be constructed to be wheelchair- and mobility scooter-friendly (Flow, 2022).

• Sustainability- Energy-efficient lighting, water-saving techniques, and the use of eco-friendly materials are just a few examples of sustainable practises that should be included into the project.

• Inclusivity- All people, regardless of age, ability, or background, should feel welcome and comfortable in the space created by the design. All parkgoers should feel secure and welcome there (Flow, 2022).

• Regulatory Compliance- Adherence to Industry Standards and Legality The project must follow all applicable municipal construction laws, zoning restrictions, and environmental guidelines.

• Safety and Security- To guarantee the safety of parkgoers, the parks should be built with features like enough lighting, surveillance, and clear markings in mind.

The parks should find an appropriate balance between purely decorative goals and those of practical use. The design should make the area appealing and fun to spend time in while still meeting the functional requirements of the users (Flow, 2022).

Integration Management Process and Its Tools and Techniques 

Project management Plan of 2 new parks in Rosebery 

Table 1: Project management Plan of 2 new parks in Rosebery

Tools and Techniques 

Incorporating lessons acquired from previous projects will educate decision-making, guide solutions, and avoid difficulties from recurring. The project may improve integration procedures and minimise possible issues by using previous experiences.

• Project Management Information System (PMIS) - A PMIS will be used to monitor the status of the project, its resources, its budget, and its timeline in real time. By connecting the project teams, stakeholders, and upper management in one central place, this digital platform will boost collaboration, which in turn will lead to better decisions and more effective use of resources (Erdogan et al., 2019).

• Change Control Board (CCB)- The formation of a Change Control Board (CCB) will allow for the methodical evaluation and approval of modifications that have an effect on the integration of the project as a whole. In order to make educated judgements, this board will compare proposed modifications to the project's goals, scope, and possible implications (Hidayat et al., 2019).

• Review of Performance- The project management plan will be measured against the results of regular performance reviews. When results are measured against expectations, outliers may be exposed and course-corrections made quickly (Layton, 2020).

• Expert Judgment- Utilising the knowledge and experience of specialists in sectors such as building, landscaping, and accessibility may help ensure that all aspects of a project work together smoothly. Their knowledge will be crucial in making sure that form follows function (Siraj and Fayek, 2019).
 

Figure 3: Tools and Techniques
(Source: Author, 2023)
 

Change Management for The Development of Green Link Park and Larger Park

The Change Management Plan covers the methods and procedures for successfully identifying, analysing, authorising, and implementing changes throughout the construction of Green Link Park and the wider Rosebery park. This strategy attempts to ensure that modifications are handled in a controlled way, that they are linked with project goals, and that stakeholders are successfully communicated with (Tang and Tang, 2019).
 

Figure 4: Change Management
(Source: Ramos, 2022)

Change Identification 

Change identification is systematically keeping track of possible changes that could have an influence on the project. This approach will include project teams, stakeholders, and subject matter experts who will help detect deviations from the original project plan. Change requests might originate from a variety of sources, such as stakeholder input, design revisions, or unexpected issues (Cameron and Green, 2019).

The possible changes required in the project are-

• Design refinement to improve accessibility 

• Adjusting construction schedules due to weather condition 

• Updating technologies and process for sustainability and elevated results 

• Incorporating additional amenities based on community feedback (Miller, 2022).

Change Approval

The CCB, comprised of key project stakeholders' representatives, will examine and approve change proposals based on their alignment with project goals and an evaluation of their implications. This stage guarantees that modifications are thoroughly assessed and that only those who are positively contributing to the project are authorised.

Change Assessment (Impact of Changes) 

• Scope- It may be widened or narrowed depending on the proposed changes, which may impact the number of play spaces, the kind of landscaping used, and the number of services available.

• Timeline- If changes aren't carefully handled, they might push back the project's completion and launch deadlines.

• Budget- Alterations may increase the price of materials, labour, or reworked designs, which might eat into the available funds (Whatfix, 2023).

• Risks- The introduction of new risks or a shift in the nature of existing risks necessitates revised risk assessments and countermeasures.

• Expectations of Stakeholders- If stakeholders' preferences or concerns aren't appropriately met, the resulting perceptions and levels of satisfaction may be negatively impacted.

Figure 5: Impact of Changes
(Source: Author, 2023)

Implement Change Management 

Once accepted, the change management team will work with appropriate project teams to put the approved changes into action. This might include revising project plans, drawings, timelines, and communication materials. To prevent interruptions to existing project operations, effective implementation will need tight cooperation and clear communication (Lauer, 2020).

Review/ Reporting strategies 

To monitor the implementation and consequences of agreed modifications, regular reviews and reporting methods will be developed. Progress reports will be sent to the project team and stakeholders to provide transparency and provide insight into the effects of modifications. Any deviations or difficulties that arise as a result of change implementation will be resolved as soon as possible (Ivancic et al., 2019).

As changes are implemented, lessons learnt from past projects and change efforts will be included. This iterative strategy guarantees that the project benefits from previous experiences while also improving the entire change management process. 

Configuration Management for The Development of Green Link Park and Larger Park

Configuration Identification 

This process involves systematically identifying and documenting project components, including design documents, landscaping plans, play equipment specifications, and other assets. Each component will be assigned a unique identifier to track its changes and versions (BUCHANAN, 2023).

Configuration Control 

A standardised procedure for handling project component changes will be implemented. We will assess how the proposed modifications would affect the project's overall goals, scope, budget, and timeline (Fahmy et al., 2020). Once modifications have been reviewed and approved, they will be included into the project in a way that keeps everything in sync.

Configuration Audit 

In order to ensure that all aspects of the project are being completed according to plan, a configuration audit will be performed at regular intervals. The quality and consistency of the final products will be checked via audits to make sure they are in line with the original plans (BUCHANAN, 2023).

Version Control 

Procedures for version control will be implemented in order to keep track of any modifications made to the project's components. Using a versioning system to keep track of changes will guarantee that all parties involved in the project are using the most recent, authorised versions of all relevant documents and materials (Roddewig, 2023).

The success and cohesion of the Green Link Park and park expansion projects depend on accurate documentation, revision control, and adherence to design standards, all of which may be ensured by careful configuration management.

Figure 6: Configuration management
(Source: Roddewig, 2023)
 
 

References 

BUCHANAN, I. (2023). Configuration management: definition and benefits. [online] Atlassian. Available at: https://www.atlassian.com/microservices/microservices-architecture/configuration-management [Accessed 29 Aug. 2023].

Cameron, E. and Green, M., 2019. Making sense of change management: A complete guide to the models, tools and techniques of organizational change. Kogan Page Publishers.

Eby, K. (2022). Project Constraints | Smartsheet. [online] Smartsheet. Available at: https://www.smartsheet.com/content/project-constraints#:~:text=their%20project%20plan.-,What%20Are%20the%20Six%20Constraints%20of%20a%20Project%3F,only%20on%20managing%20these%20six. [Accessed 29 Aug. 2023].
Erdogan, S.A., Šaparauskas, J. and Turskis, Z., 2019. A multi-criteria decision-making model to choose the best option for sustainable construction management. Sustainability, 11(8), p.2239.

Fahmy, S., Deraman, A., Yahaya, J., Nasir, A. and Shamsudin, N., 2020. The evolution of software configuration management. International Journal, 9(1.3).
Flow. (2022). Flexible Project & Task Management Software for Teams - Flow. [online] Available at: https://www.getflow.com/blog/common-project-management-challenges-tips-overcome-them [Accessed 29 Aug. 2023].

Hector, K. (2022). 9 Project Management Challenges and How to Overcome Them. [online] Kissflow. Available at: https://kissflow.com/project/project-management-challenges/ [Accessed 29 Aug. 2023].

Hidayat, B., Suraji, A. and Frankly, R., 2019, August. Identification and analysis of application of Construction Management System (CMS) in the implementation of construction management. In IOP Conference Series: Materials Science and Engineering (Vol. 602, No. 1, p. 012098). IOP Publishing.

Ivančić, L., Vukšić, V.B. and Spremić, M., 2019. Mastering the digital transformation process: Business practices and lessons learned. Technology Innovation Management Review, 9(2).

Lauer, T., 2020. Change management: fundamentals and success facto
Layton, M.C., Ostermiller, S.J. and Kynaston, D.J., 2020. Agile project management for dummies. John Wiley & Sons.
Lucidchart. (2021). Identifying and Managing Project Constraints. [online] Available at: https://www.lucidchart.com/blog/identifying-and-managing-project-constraints [Accessed 29 Aug. 2023].

Miller, K. (2022). 5 Steps in the Change Management Process | HBS Online. [online] Business Insights Blog. Available at: https://online.hbs.edu/blog/post/change-management-process [Accessed 29 Aug. 2023].

Ramos, D. (2022). 8 Elements of an Effective Change Management Process. [online] Smartsheet. Available at: https://www.smartsheet.com/8-elements-effective-change-management-process [Accessed 29 Aug. 2023].

Roddewig, S. (2023). Configuration Management: Everything You Need to Know. [online] Hubspot.com. Available at: https://blog.hubspot.com/website/configuration-management [Accessed 29 Aug. 2023].

Siraj, N.B. and Fayek, A.R., 2019. Risk identification and common risks in construction: Literature review and content analysis. Journal of construction engineering and management, 145(9), p.03119004.

Stanitsas, M., Kirytopoulos, K. and Leopoulos, V., 2021. Integrating sustainability indicators into project management: The case of construction industry. Journal of Cleaner Production, 279, p.123774.

Tang, K.N. and Tang, K.N., 2019. Change management. Leadership and change management, pp.47-55.
Whatfix. (2023). What Is Change Management? Benefits, Principles (2023). [online] Available at: https://whatfix.com/change-management/ [Accessed 29 Aug. 2023].