PRJ5105 Project Integration and Change Management Report 2 Sample

PRJ5105 Project Integration and Change Management. Ass 2

Management – Research Report

Assessment 2: Critical Analysis and Evaluation

This assessment requires students to (a) review the most recent literature on integration and change management (b) critically evaluate the integrative nature of the Project Charter and Project Management Plan and how what gets included in them supports the achievement of project success (c) describe Integration Management, Change management and Configuration Management and which do you think is most important for project success and why?

Assessment 2 Detail

This assessment requires students to (a) review the most recent literature (minimum 7 latest publications of last five years) on integration and change management and the role of the project manager as change manager and integrator; (b) critically evaluate the integrative nature of the Project Charter and Project Management Plan along with their purpose within the Integratio Management processes and how what gets included in them supports the achievement of project success (c) describe Integration, Change and Configuration Management and which do you think I most important for project success and why?. Your work should include the following:

1. Abstract

2. Introduction

3. The body

a. Literature review

b. Critically evaluate the integrative nature of the Project Charter and what gets included in it supports the achievement of project success

c. Critically evaluate the integrative nature of the Project Management Plan and what gets included in it supports the achievement of project success

d. Describe Integration, Change and Configuration Management and which do you think is most important for project success and why?

4. Conclusion

5. List of references (use Harvard Style)
It is recommended to visit the SLS page for more information about this type of assessment via these links:

1. For Literature Review - https://apic.instructure.com/courses/39/pages/literature- review?module_item_id=631

2. General information about Assessments -
https://apic.instructure.com/courses/39/pages/find-your-sls-resources.

Solution

Introduction

All business must have a project management department, and any project management department must successfully integrate every project component. Integration and change management are critical aspects of project management, as they ensure that all project elements work together seamlessly to achieve project goals. Integration management involves coordinating all project activities, including planning, execution, monitoring, and controlling, while change management involves managing the impact of changes on project outcomes.

To successfully complete a project, the project manager's function as a change manager and integrator is essential. As per the MBA Assignment Expert, to make sure that all project components are operating together harmoniously and that any changes to the project are properly handled, project managers need to have a thorough grasp of integration and change management concepts and methodologies. Examining the value of integration and change management in project management as well as the project manager's dual roles of change manager and integrator are the goals of this study. The evaluation involves a review of the most current works on integration and change management over the last five years in order to accomplish this goal. The literature review provides insights into the latest theories, concepts, and techniques related to integration and change management and the project manager's role in achieving project success.

Then, the evaluation critically assesses how the Project Management Plan and Project Charter promote project success within Integrated Management procedures. It analyses what is included in these documents and how they support the coordination of all project activities, ensuring that they are working together cohesively. Finally, the assessment describes Integration, Change, and Configuration Management and their relative importance for project success. It explores how these management processes relate to one another and provides justification for which type of management is most important and why. 

In the nutshell, this evaluation sheds light on the crucial role that project managers play in attaining project goals through efficient integration and change management techniques. It also underlines the necessity of integration and change management in project success. It is structured in a way that fosters thorough comprehension of the subject matter and offers helpful suggestions for project managers and companies looking to advance their project management methodologies.

Literature Review

Definition and Importance of Integration and Change Management in Project Management

Integration and change management are important aspects of project management, as they play a critical role in ensuring project success. The study by Sundqvist (2019) concentrated on the function of project managers as agents of improvement in project-based organisations. In order to improve project results, the author underlined the requirement for project managers to possess strong integration skills as well as the need of ongoing project management practises development (Sundqvist, 2019).
The necessity for an integrated management strategy to construction and demolition waste for resource recovery was highlighted by Ghaffar et al. (2020) in their study of the routes to circular building. The study underlined the role of project managers in directing change efforts and stressed the significance of change management in supporting circular building practises (Ghaffar, Burman, & Braimah, 2020).

These studies emphasise the crucial role that project managers play in establishing successful integration and change management techniques as well as the significance of integration and change management to project success. By comprehensively understanding integration and change management principles and techniques, project managers can effectively manage project changes, reduce project risks, and enhance project outcomes.
Critical evaluation on overview of recent literature on integration and change management

Recent literature on project management has highlighted the importance of change management for successful project outcomes. According to Hatamleh (2020), project risk management is critical for enhancing project performance, particularly in developing countries. The author argues that project managers must adopt a project management maturity model to manage project risks and improve project outcomes effectively (Hatamleh, 2020).

The link between business process management (BPM) and change management is examined in a research by Binci et al. (2020).The authors argue that an ambidextrous perspective is necessary for effective change management, which involves exploiting existing processes and exploring new ones. The authors propose a conceptual model that combines BPM and change management practices to enhance organizational performance (Binci, Belisari,  & Appolloni, 2020).

These recent studies highlight the importance of change management for project success and the need for project managers to adopt effective change management practices. By adopting a project management maturity model and integrating BPM and change management practices, project managers can mitigate project risks, enhance organizational performance, and achieve project goals.

Key Concepts and Theories Related To The Project Manager's Responsibilities as a Change Manager and Integrator

The project management literature has recently paid a lot of emphasis to the function of project managers as change managers and integrators. Studies have shown that in order to manage change and integrate the many project components, project managers must possess the necessary knowledge, abilities, and competences (Larsson & Larsson, 2020).

In accordance with the study, project managers are essential in managing change within the framework of projects by seeing and foreseeing possible hazards, reducing the effect of change, and promoting the adoption of new procedures (Mansourimoayyed, Colabi, & Semiari, 2020). To guarantee that the project objectives are achieved successfully and efficiently, the project manager must also integrate the various project components.

The PMCDF Model, which identifies the competencies required for effective project management, highlights the importance of change management skills, communication skills, and leadership skills for project managers. Agile software development projects require project managers to possess unique competencies, including adaptability, flexibility, and collaboration skills. Furthermore, the literature highlights that change management practices play a crucial role in successfully implementing telemedicine services.

Overall, the literature highlights the importance of project managers as change managers and integrators in ensuring project success. Project managers must possess the knowledge, skills, and competencies to effectively manage change and integrate different components. Depending on the type of project, different competences may be needed, and project managers must have the necessary abilities to ensure project success.

The Integrative Nature of the Project Charter

The project charter is a crucial document that lists the main requirements, goals, and restrictions of a project. It is created early on in the project and is regarded as the cornerstone of the project's success. A project charter is a "document that formally approves a project, giving the project manager the power to allocate organisational resources to project operations," according to the Project Management Body of Knowledge (PMBOK) (Project Management Institute, 2017).
The project charter's objectives include defining the project's scope, identifying its important stakeholders, and outlining the project's high-level needs (Takagi & Varajo, 2020). The project charter ensures that all stakeholders are aware of the expectations for the project and offers a clear knowledge of its objectives, aims, and deliverables.

The project charter is essential in creating the project management strategy for integration management. It offers a framework for determining the project's goals, objectives, and stakeholders—important information needed to create the project management plan. The primary document that directs project execution, control, and monitoring is the project management plan. The project charter's integrative aspect rests in its capacity to integrate important project elements, such as scope, time, money, quality, resources, and risk, to create a thorough and all-encompassing project management plan. The project charter assists in making sure that all project-related factors are taken into account and integrated into the project management plan, which in turn assists in ensuring the success of the project (Tumpa et al. 2023). Also, the project charter provides several avenues for project success. First off, it creates a clear knowledge of the project's goals and scope, which makes sure that everyone involved in the project is on the same page with their expectations. The likelihood of misunderstandings and miscommunications, which can result in delays, rework, and other project difficulties, is decreased by this alignment.

The project charter also offers a structure for making project decisions. By giving a comprehensive knowledge of the project's objectives, needs, and limitations, it aids project managers in making wise decisions. Project managers may make choices that are in the best interests of the project and its stakeholders by using the project charter to identify the project's stakeholders and their roles and duties.

Finally, a method for managing project modifications is provided by the project charter. It aids in the identification of probable modifications and the assessment of their effects on the project's goals, scope, schedule, budget, resources, and risk. This procedure enables project managers to decide on project adjustments with clarity and ensures that any changes are incorporated into the project management strategy.

In conclusion, the project charter is an important document that is essential to the success of the project. It gives a comprehensive knowledge of the project's objectives, needs, and limitations and acts as the basis for the creation of the project management plan. The project charter's capacity to coordinate essential project elements and make sure they are incorporated into the project management plan defines its integrative character. By creating a clear knowledge of the project's goals and scope, offering a framework for project decision-making, and easing the management of project modifications, the project charter promotes project success.

Critical evaluation on the Integrative Nature of the Project Management Plan

The project's execution, monitoring, and control are described in the project management plan (PMP), a document. The project objectives, scope, timeline, budget, quality, and risk management strategies are all included in this crucial document. The PMP acts as a resource for project stakeholders to comprehend the status, scope, and approach of the project and offers a roadmap for project execution, monitoring, and management.

The goal of integration management is to successfully coordinate all of the project management activities and procedures. The Project Management Plan, which unifies all the project management procedures and activities into one document, is a crucial part of Integrated Management. To guarantee that the project is carried out successfully and efficiently, the PMP coordinates the goals, scope, schedule, budget, quality, and risk management strategies. Project management procedures such as scope management, time management, cost management, quality management, risk management, procurement management, and stakeholder management are all integrated into the PMP, which acts as a blueprint for project execution. In order to make sure that all stakeholders are aware of the status, modifications, and updates to the project, the PMP also contains strategies for project communication, change control, and configuration management. All project management procedures are coordinated to meet the project's goals thanks to the PMP's integrative character.

The success of the project is significantly supported by the project management plan. The project's goals, scope, timeline, budget, quality, and risk management strategies are all fully viewed in the PMP (Larsson, & Larsson, 2020). The PMP acts as a guide for carrying out projects and makes sure that all project management procedures and tasks are coordinated to accomplish the project's goals.The following are ways in which the PMP supports project success:

1. Defines the Project Scope: The PMP defines the project scope, which ensures that all project stakeholders understand the project's boundaries and deliverables. This clarity ensures that the project is executed as per the stakeholders' expectations and reduces the risk of scope creep.

2. Provides a Roadmap for Project Execution: The PMP explains how the project will be carried out, monitored, and managed and acts as a roadmap for project execution. The project roadmap makes sure that all project management procedures and tasks are coordinated to accomplish the project's goals.

3. Ensures Effective Communication: The PMP includes a communication plan that ensures effective communication among all project stakeholders. Effective communication ensures that stakeholders are informed of project progress, changes, and updates, which reduces the risk of misunderstandings.

4. Facilitates Change Control: A change control plan, which is part of the PMP, describes how adjustments to the project's scope, schedule, budget, or quality will be handled. The change control strategy makes ensuring that all project stakeholders are properly informed of, and approved of, modifications.

5. Integrates Risk Management: A risk management plan that is part of the PMP describes how risks will be found, evaluated, and handled throughout the project. The chance of a project failing is decreased by the risk management plan's assurance that possible risks are recognised and handled.

In conclusion, The Project Management Plan is a crucial document for the accomplishment of the Project. A roadmap for project execution, monitoring, and control is provided by the PMP, which unifies all project management procedures and activities into a single document. It also aligns the project's objectives, scope, schedule, budget, and strategies for quality and risk management. The PMP ensures effective communication, facilitates change control, and integrates risk management, reducing project failure risk.

Integration, Change, and Configuration Management

Integration, Change, and Configuration Management are three critical processes that are essential for successful project management (Larsson & Larsson, 2020). These processes are interrelated and interdependent, and their proper implementation can significantly enhance the success rate of a project.

Integration Management is the process of coordinating all aspects of a project. It involves bringing together all the project management processes and activities to ensure that they work together efficiently to meet project objectives. Integrating all the project's components in order to get the intended results is the goal of integration management. The practise of controlling changes to a project's scope, schedule, budget, and other elements is known as change management. Controlling and managing changes is the goal of change management in order to keep them from impairing the project's goals. Change Management involves a structured approach to identifying, assessing, and implementing changes and communicating these changes to stakeholders. Configuration Management is the process of managing the project's physical and logical characteristics. It involves identifying, documenting, and maintaining the project's characteristics, such as hardware, software, and documentation, throughout its lifecycle. By utilising configuration management, a project's components will all function as intended and will be able to be controlled efficiently.

Integration Management, Change Management, and Configuration Management are interrelated and interconnected. Integration Management helps bring together the different project components and ensures that all project management processes work together. Change Management and Configuration Management are essential for Integration Management to function effectively. Change Management is crucial to ensuring that changes to the project do not negatively impact the project's objectives, while Configuration Management helps ensure that the project components are working together as intended.

All three types of management are essential for project success. However, the relative importance of each type of management depends on the project's specific requirements and objectives. For example, if the project has complex technical components, Configuration Management may be more critical than Change Management. If the project has a high degree of uncertainty or complexity, Change Management may be more important than Integration Management.

However, Integration Management is considered the most critical of the three types of management. This is so that the project's goals may be successfully accomplished by all of the project's components, which is the responsibility of integration management. It also ensures that changes and configurations are managed effectively and that the project's progress is tracked and reported regularly.

In conclusion, Integration, Change, and Configuration Management are essential processes that are critical to the success of any project. While all three types of management are important, Integration Management is considered the most critical as it coordinates all the project's components and ensures they are working together efficiently. However, the relative importance of each type of management depends on the project's specific requirements and objectives. Project managers must understand the importance of each type of management and implement them effectively to ensure project success.

Conclusion

To conclude, this assessment has explored the concepts of Integration, Change, and Configuration Management in project management. It has been found that these three types of management are interdependent and play crucial roles in ensuring project success. Integration management facilitates the coordination of different project processes, while change management ensures smooth transitions during project implementation, and configuration management ensures that project artifacts are managed effectively.

The literature reviewed highlights the importance of project managers' role in ensuring effective integration, change, and configuration management, and how these factors contribute to project success. The findings have implications for project managers and organizations, emphasizing the need for a robust project management plan encompassing these three management types. Project managers need to have the necessary competencies and skills to ensure effective integration, change, and configuration management. The efficacy of various integration, change, and configuration management tools and methodologies, as well as how these forms of management differ across various project settings, might be the main topics of future study in this field. Additionally, there is a need for research on the role of project managers as change agents and integrators, and how they can effectively manage project change and integration.

In the nutshell, effective integration, change, and configuration management are crucial for project success, and project managers need to prioritize these areas in their project management plans. Organizations need to provide adequate support and resources to facilitate effective integration, change, and configuration management, and project managers need to continuously develop their competencies in these areas to ensure successful project outcomes.

References

Binci, D., Belisari, S., & Appolloni, A. (2020). BPM and change management: An ambidextrous perspective. Business Process Management Journal, 26(1), 1-23. https://www.emerald.com/insight/content/doi/10.1108/BPMJ-06-2018-0158/full/html 

Ghaffar, S. H., Burman, M., & Braimah, N. (2020). Pathways to circular construction: An integrated management of construction and demolition waste for resource recovery. Journal of cleaner production, 244, 118710. https://www.sciencedirect.com/science/article/pii/S0959652619335802 

Hatamleh, M. T. (2020). Enhancing the management proficiencies in developing countries: the impact of project risk management within a project management maturity model on project performance. The University of Alabama. https://ir.ua.edu/bitstream/handle/123456789/7652/file_1.pdf?sequence=1&isAllowed=y

Kho, J., Gillespie, N., & Martin-Khan, M. (2020). A systematic scoping review of change management practices used for telemedicine service implementations. BMC health services research, 20, 1-16. https://link.springer.com/article/10.1186/s12913-020-05657-w 

Larsson, J. & Larsson, L., (2020). Integration, application and importance of collaboration in sustainable project management. Sustainability, 12(2), p.585. https://www.mdpi.com/2071-1050/12/2/585/pdf

Larsson, J., & Larsson, L. (2020). Integration, application and importance of collaboration in sustainable project management. Sustainability, 12(2), 585. https://www.mdpi.com/2071-1050/12/2/585/pdf 

Mansourimoayyed, F., Colabi, A., & Semiari, M. (2020). Explaining the competencies of project managers according to PMCDF Model. International Journal of Supply and Operations Management, 7(4), 322-343. http://www.ijsom.com/article_2825_5fef8054da32d51efaa02ad04b9e4395.pdf 
Sundqvist, E. (2019). The Role of Project Managers as Improvement Agents in Project-Based Organizations. Project Management Journal, 50(3), 376–390. https://doi.org/10.1177/8756972819832784 

Takagi, N., & Varajão, J. (2020). Success management and the project management body of knowledge (PMBOK): An integrated perspective.https://www.researchgate.net/profile/Nilton-
Takagi/publication/347949303_Success_Management_and_the_Project_Management_Body_of_Knowledge_PMBOK_An_Integrated_Perspective_-research-in-progress/links/60059e0692851c13fe1d8c39/Success-Management-and-the-Project-Management-Body-of-Knowledge-PMBOK-An-Integrated-Perspective-research-in-progress.pdf 

Tumpa, R.J., Chaudhry, G., Skaik, S. & Miriam, H., (2023). Enhancing project management graduates’ employability through group assessment innovations: An empirical study. Project Leadership and Society, p.100084. https://www.sciencedirect.com/science/article/pii/S2666721523000054